How to write a meeting protocol in professional business English?

First of all, it’s important to familiarize yourself with the business English term "Meeting Minute." 

This term refers to the formal summary of the meeting, which is distributed to all participants as well as to those who did not attend. Typically, it also includes all the actions and tasks agreed upon for follow-up. 
Moreover, if a company finds itself in a situation where it has legal liability, the Meeting Minute document serves as proof that it acted properly and in accordance with the law.What should be included in a Meeting Minute?

• date 
• time
• location
• participants
• Topics discussed
• Actions taken
• Voting results
• Location and date of the next meeting

Examples of templates that can assist those responsible for summarizing the meeting:

Example 1: Meeting Summary with a Client

Client meeting notes

Project: [Project name]

Attendees: [Attendees]

Date and time: [Date and time]

Agenda

[Topic to discuss]

[Objective]

[Key points]

Notes

[Any additional important information discussed during the meeting]

Outcomes

[Key decisions]

Action items

[Name of person responsible] [Next step]

[Name of person responsible] [Next step]

Example 2: Project Management Follow-Up Meeting

 Project management minutes

Present: [Attendees]

Absent: [Project members not Project management minutes in attendance]

Location: [Place of meeting]

Project: [Name of project]

Topics

Update from [team] 

Progress on [project]

 Results from previous week